Data Retention Policy – Work Migration LTD

Last Updated: 2025-05-28

1. Types of Data Collected and Retained:

We retain all relevant data related to our services, including:

  • Personal information (full name, nationality, date of birth, etc.)
  • Identity documents and attachments (passports, certificates, PDFs, images)
  • Signed contracts and correspondence
  • Payment details and invoices
  • Email and communication records with our team

2. Retention Period:

  • All data is securely archived for a minimum of 10 years from the date of collection, regardless of whether the user is ultimately hired or not.

Data is not deleted automatically. It is archived according to internal data management procedures.

3. Data Deletion Requests:

  • Users may request full deletion of their data at any time by sending an official email to HR@workmigration.com.
  • The request must include: full name, application reference number, and a valid ID copy.
  • Deletion will be completed within 7 business days from receiving a complete request.
  • Incomplete requests will be flagged, and users will be informed accordingly. Deletion will only proceed once all required information is provided.

4. Data Security:

  • All data is stored on secure servers hosted by O2Switch in France with Cloudflare protection.
  • Data is encrypted and protected from unauthorized access.

Only authorized employees have limited access to user data as needed.

5. Backup and Archiving:

  • We maintain encrypted backups of user data strictly for archival purposes and to ensure business continuity.

These backups are stored for at least 10 years

6. Purpose of Data Use:

  • User data is used solely for employment-related purposes, processing applications, or offering future job opportunities.
  • If an applicant is not selected for a specific job, we may retain their data to contact them for future opportunities in other countries.

Users are informed via email and can opt out of this retention.

7. Legal Compliance:

  • In the event of false or fraudulent documentation, we reserve the right to refuse deletion and report the incident to legal authorities.

We do not retain login or account access logs. Such data remains within the user’s personal control.

8. Final Deletion and Disposal:

  • When data deletion is requested or retention is no longer required, all information is securely and permanently erased to prevent any possibility of recovery.